Guides
Step-by-step guides
Short guides for the things where you want to know exactly where to click and what happens afterwards.
Daily operation
Bar, kiosk, QR ordering at the table, events and the TV display – what runs on a club night.
-
11 min read
How does bar operation work?
Bartenders and cashiers, kiosk tablet with account and PIN, self-booking on your own smartphone, table orders, the register with Z report, receipt printer and order display.
Read the guide -
6 min read
Older iPads and iPhones
Why the app needs iOS/iPadOS 16, which devices get it – and how an older iPad from 15.4 keeps working as a WebApp and a locked kiosk.
Read the guide -
6 min read
Use QR ordering at the table
Print stations with a QR code, order as a guest or with member code and PIN, order tickets and order display for kitchen and bar – and how the bar works through orders.
Read the guide -
6 min read
Events and guest list
Create an event from the parent list, add guests, guest cards and poster QR, entry by QR – and finally the event report and settlement.
Read the guide -
8 min read
Set up the TV and projector display
Price list with happy hour, donation pots and leaderboard on a TV or projector – create it in /admin, open the link, for events too.
Read the guide -
5 minute read
Date of birth and custom fields
Enter the date of birth yourself and have the club check it, set up custom fields on accounts, filter, export and use them for charges.
Read the guide
Products & prices
Maintain products, stock and inventory, set price rules and happy hour.
-
6 min read
Items, stock and inventory
Create items, track stock, book deliveries, count an inventory, use storage locations and reorder via the shopping list and suppliers.
Read the guide -
8 min read
Price rules and happy hour
Create happy hour, member, guest and youth prices, choose time windows and weekdays, which price applies when rules overlap – and where the rule shows.
Read the guide
Payments & settlement
Settle open balances, set up direct debit and PayPal, accounting for cashier and treasurer.
-
9 min read
Settle open balances
Settle one account or several at once – in Administration, the WebApp or the app, also by card terminal – with the PDF receipt by email and the overview with receipt printing in /admin.
Read the guide -
7 min read
Set up direct debit with Stripe or GoCardless
Add your own Stripe or GoCardless account, switch on direct debit per list, members grant the mandate in the WebApp or app – and how a monthly collection works.
Read the guide -
7 min read
Payment with PayPal and PayPal.me
Connect the club's PayPal account (booked automatically) or add a PayPal.me link (booked by hand) – differences, setup and what members do.
Read the guide -
10 min read
Accounting for treasurers
The Cashier role, reports and exports, monthly statement by email, Z report, payment reminders, donation receipts, DATEV export, year-end close and sample PDFs.
Read the guide
Receipt printing
Set up receipt printers: sales receipts, Z reports and order tickets.
Club & account
Delete your account and archive the club – what is final and in which order.
-
4 min read
Your club's look
Logo in the app, a banner per list, short name and accent colour with contrast check – where each appears and how to set it up.
Read the guide -
8 min read
Delete your account and archive your club
Delete your own account for good, archive your club, close a single member account – with the requirements, the right order and what happens to the data.
Read the guide
No guide found. Try another keyword – or open a ticket.
More guides will follow here. Missing one? Tell us which.
Still stuck?
If a guide leaves a question open, or something looks different from the description: open a ticket and we will reply inside it. Support runs through tickets only, not by email.