Guide
Part of: Daily operation
Date of birth and custom fields
Members can enter their date of birth themselves – but it only counts for youth protection once a manager has checked it. In addition, the club creates its own custom fields, such as team or membership number.
5 minute read
First: youth protection cannot be unlocked by yourself
- In lists with an age check, a self-entered date of birth only counts after a manager has confirmed it. Until then the account counts as “without date of birth” – no drinks with a minimum age.
- The youth price always uses confirmed dates of birth only, also in lists without an age check.
- Once a date is confirmed, the member can no longer change it – only the administration can.
Entering your date of birth (member)
- Open “My account” in the app or WebApp.
- Enter your date in the field “Date of birth” and tap “Save”.
- Until it is checked, it says “waiting for check”. You can still change or withdraw the entry.
- After the check it says “confirmed”, with the name and time of the check.
What applies until the check
- List with age check: the account counts as “without date of birth”; alcoholic drinks and other items with a minimum age only with approval by a supervisor.
- List without age check: the date applies immediately, but not for the youth price.
- If the age check is switched on later, unchecked dates automatically appear in the review list.
- Dates of birth entered by the administration or coming from Campai or easyVerein count as confirmed right away.
Checking dates of birth (administration)
- In the Administration (/admin) open “Youth protection” – or in the app the admin area → “Youth protection”.
- Under “Check dates of birth” you see all self-entered dates with age and time of entry.
- Ask to see the ID and tick “ID seen”.
- Tap “Confirm”. Name, time and the tick stay on the account as proof.
- If the date is wrong, tap “Reject”. The member can then enter a new date.
Setting up custom fields
- In the Administration (/admin) open the list and go to “Rules & import” → “Custom fields”.
- Create up to ten fields: text, number, date, choice or yes/no. The type cannot be changed afterwards.
- Decide whether the field is required, who sees it (administration only or the member as well) and whether the member may change it.
- Optional: map the field in the Campai or easyVerein sync to the membership number, entry date or exit date.
- Please do not record health data or other special categories of personal data.
Using custom fields
- Under “Accounts” the fields appear as columns and are edited in the edit window. At the top you filter by a field value.
- The CSV export of accounts contains all custom fields; the CSV import maps columns to fields by their label.
- Members see visible fields under “My account” and may change the released ones there.
- Charges, credits and rounds can be limited to a field value, e.g. “Team = First team”.
- A removed field disappears from accounts, profile and filters.
Still stuck?
If a guide leaves a question open, or something looks different from the description: open a ticket and we will reply inside it. Support runs through tickets only, not by email.