The drinks tally that simply works.

Excerpts from a sample cash book with made-up club data – tap to enlarge. The document is in German.

• One click, one document

  "Cash book (PDF)" under "Reports & export" – in the Administration, the WebApp and the app. Without a period it covers the current financial year.

• Summary first

  Revenue, payments received, purchasing, cost of goods sold and margin – plus what members still owe on the cut-off date and how much credit they hold.

• Purchase book

  Every delivery with supplier, quantity, purchase price and margin. The purchase price is recorded with the delivery; purchases paid from the cash desk are included.

• Cash desk and Z reports

  All cash sessions with change float, expected, counted and difference, plus every cash in and out with its document.

• Payments and settlements

  Who paid how much and when – with a consecutive receipt number per year, payment method and carry-over, traceable down to the single receipt.

• Statistics and balances

  Statistics per year and item – open and paid, with totals – and the balances of all members on the cut-off date.

The annual report for the cash audit

Choose the financial year and create the "Annual report for the cash audit" – for one list or the whole organisation. The auditors check it, sign it, and it is ready for the annual general meeting.

• Revenue down to the item

  Revenue per category and item, corrections and cancellations, and payments per payment method including fees.

• Balances with reconciliation

  Open balances at the start and end of the financial year with a reconciliation – plus cash desk, stock-take differences and donations.

• Signature fields

  At the end an audit statement and signature fields for the auditors – print, check, sign.

• German or English

  The annual report follows the organisation's language: German or English.

Guide: year-end closing

• Quantity discount

  “10 for 8” or “from 6 items 10 % off” – for one product, a category or everything. Counted per purchase, also at the till and for QR orders; the cart instantly shows “10 for 8 applied – 2 free”.

• The crate for everyone

  Splitting a round also works with fewer items than accounts: one crate for five players – everyone pays the same share, to the cent. At the counter evenly or by quantity.

• Split a round at the kiosk (optional)

  Tap the people chipping in, each one confirms with their own PIN. It is only booked once everyone is in – all or nothing.

• Top up credit

  10, 20, 50 or any amount – in cash, by bank transfer or direct debit. Open amounts are settled first, with a receipt marked “top-up”.

• Credit limit per account or group

  Decide how far an account may go into the red – for the list, a group or a single account. A limit of 0 means prepaid, e.g. for the youth section.

• Balances only for cashiers and managers (optional)

  If you like, bartenders and the counter only see their own balance, not everyone else’s. The credit limit still applies.

• Created under “News”

  Owners, administrators and managers ask a question with 2 to 20 answers – in the web app and app under “News” or in the Administration. It ends at a set time or by hand.

• Vote on the phone or at the kiosk

  Every member with their own account votes right in the card under “News” – or at the kiosk after signing in with a PIN. One vote per account; guest accounts do not vote.

• Single, multiple, own answers

  Single or multiple choice, optionally with a maximum. If you allow it, members add their own answers and can change their vote.

• Anonymous means anonymous

  In anonymous polls the server stores the vote separately from the account: nobody, not even the administration, sees who chose what. Or ask with names on purpose.

• Result live or only at the end

  The bars rise live – or the result stays hidden until the end. Until then even managers only see how many have voted.

• Big on the TV

  The TV display shows running polls alternating with the price list – with bars, a countdown and a QR code for voting. It never shows names; at the end it shows the winner.

• Full export as ZIP

  One click in the admin console: all reports as CSV, cash books and annual reports as PDF, plus accounts, products, price rules, memberships and suppliers – for all years, archived accounts included.

• Under the GDPR

  The export helps you as the controller to answer your members' access requests (Art. 15 GDPR) and to hand over data in a common format (Art. 20 GDPR). Servers in Germany, data processing agreement under Art. 28 GDPR.

• No lock-in

  Open formats instead of a data silo: CSV with semicolons and UTF-8 opens directly in Excel and LibreOffice and can be imported into other software. If you want to switch, you take everything with you.

• Secure: code to the owner

  Only the owner can request and download it. Every download needs a one-time code sent by e-mail – a password alone is not enough. Finished exports are deleted after 7 days.

• Cash register and TSE data included

  Cash sessions, Z reports and cash movements are included as CSV and in the cash book. Existing TSE and DSFinV-K exports go into the package too.

• Always available

  The export is available in every plan – including the free tier after a plan ends. Even if an organisation is suspended or locked, the data stays exportable.

• Moving to us is just as easy

  Import accounts, products and prices as CSV from Excel or take them over from Campai or easyVerein. Customers of the classic drinks list move over by self-service (/migration2027) – with their booking history.

• Automatic, encrypted backups Pro

  Daily or weekly, we automatically put the full export on your Nextcloud, NAS or cloud storage – encrypted with your own password or key. We keep the file for 24 hours at most.